Procurement Manager

Location Dallas
Contact name: Brian Stevens

Contact email: bstevens@vtxsolutions.com
Job ref: 810
Published: 10 months ago
PROCUREMENT MANAGER (Remote)                                                                           

Definition:
The Procurement Manager role is a valued project team member who is responsible for the contracts and procurement activity throughout the procurement duration of the project. Provide leadership for successfully developing vendor relationships and partnerships to attain products and solutions at the most favorable cost and terms in the market. This role ensures client satisfaction relative to cost negotiations and implementation of final purchases. This position provides leadership for the project team in completing procurement activities with complete data accuracy, in a manner consistent with documented processes while adhering to custom contracts, preferences, procurement schedules and project delivery expectations. Clear understanding of the value in client relationships, internally and externally.

Functional Responsibilities:
  • Participate in all aspects of business development, research new opportunities through relationships with project teams, vendors, industry colleagues and social media platforms
  • Develop and grow positive client relationships by delivering superior services leading to operational sales opportunities and/or converting contracts to additional work without competition
  • Manage and oversee the staffing plan, work plan, financial stability and schedules, with consistent attention to quality, profitability and positive results
  • Proactively lead and manage client expectations, use conflict resolution techniques when applicable, and provide solutions to keep the client moving forward – no roadblocks
  • Provide leadership and guidance for procurement staff for multiple projects, in multiple stages of the process while mentoring and training staff
  • Supervise a procurement team in the performance of all assigned day-to-day tasks
  • Maintain a professional customer interface and client relations while conducting meetings and interviews to verify medical equipment requirements with the project team and end users
  • Ensure team presence is available for off-site, remote and/or virtual design meetings during all phases of the project while leading the medical equipment procurement component
  • Master all the duties and responsibilities of the Procurement Specialist.
  • Develop project procurement schedules based on construction critical path milestones.
  • Take a lead role in the validation of medical equipment planning data.  Data may be confirmed through a variety of methods including User Group or Leadership meetings.
  • Take a lead role in assisting the Owner, Project Manager and Procurement Department Manager in developing procurement processes and scope.
  • Develop final procurement specifications to include all configurations, options and accessories as needed for owner operation.
  • Develop and submit for approval Requests for Proposal and Requests for Quotes for vendor response.  
  • Compare and analyze products and bid submissions.
  • Negotiate with vendors for the best value pricing and terms available for each Owner on an individual basis.  Utilize group purchasing organization contracts to the fullest benefit of the Owner.  Use various subscription services for quote analysis as required by the Owner.
  • Using a variety of Software packages, create complete and accurate Requisitions and/or Purchase Orders for review and approval by the Owner. 
  • Track the progress of purchase documents through the Owner’s approval process.  Notify Management of any undo delay that may impact the project.
  • Submit approved purchase orders to vendors for fulfillment.  Track vendor acknowledgements as required.  Expedite shipments to ensure timely delivery.
  • Take a lead role in the solicitation and selection of warehouse storage facilities and contract installation vendors.  Educate the Owner in the importance of transition planning for relocation services.
  • Oversee and coordinate the performance of storage facilities and installation companies
  • Develop and create standard reports for use on multiple projects.
  • Monitor and report on the execution and tracking of the Procurement Budget.
  • Alert Project Manager and Procurement Department Manager of any Change Requests which impact the project budget, design or construction.
  • Demonstrate a thorough knowledge of the Medical Equipment Planning processes for planning, procurement, installation and capital planning.
  • Demonstrate a thorough knowledge of the Architectural Process of schematic design, design development, contract documents, construction administration, procurement and installation/owner turnover.
  • Demonstrate general knowledge of hospital operations and functionality to include use of equipment and department requirements.
  • Assists as needed with coordinating equipment mockups for evaluation.
  • Assists as needed with medical equipment inventories and data management.
Secondary Responsibilities:
  • Research, attend conferences and trade shows to stay current with new products and technology (must be funded and approved)
  • When available, attend lunch & learn opportunities with vendors, suppliers and company partners
  • Cross train into other aspects of our business as training opportunities arise
Physical Requirements:
  • Travel is required
  • Extensive and distance walking on occasion with potential bending, squatting and reaching
  • Lengthy sitting while attending meetings and work sessions
  • On average must be able to lift and/or move general packages up to 50lbs
Education, Skills and Experience Preferred:
  • Bachelor’s Degree in Business, Healthcare Administration or Clinical Area of Expertise
  • 5+ years of healthcare capital purchasing experience or related field
  • Financial, accounting and contract administration certifications a plus
  • Must demonstrate strong verbal and written communication with ability to communicate with executive level management, internally & externally
  • Must be able to multitask and communicate in high pressure situations
  • Demonstrate strong conflict resolution and problem-solving skills
  • Knowledge of healthcare industry practices including hospital and clinic procedures and departmental functions
  • Knowledge of architectural design processes and documentation
  • Ability to read and interpret architectural programming, design, scheduling and specification documentation
  • Thorough knowledge of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Outlook)
  • Basic knowledge and understanding of Revit design criteria and industry database concepts
  • Demonstrate strong leadership awareness, methods and techniques for mentoring and coaching junior level staff